This is a sample full-service wedding plan. Listed in date order starting about one year before the date of the wedding. Planner-services meetings with the couple with regards to venue and vendor coordination were unlimited through the planning process. The couple were also able to contact a consultant and their assistant via phone or e-mail at any time throughout the planner-services contract.
Pre-event wedding planner-services
☛Budget and check-list development and management
☛Guest list started
☛Select wedding date
☛Event styling and etiquette consultation
☛Ceremony and reception venue recommendations, consultation meetings (unlimited) and contract negotiations
☛Develop personal wedding website
☛Select and order save-the-date cards
☛Book caterer. Start work on the menus
☛Book DJ and/or band, photographer/videographer, florist and officiant
☛Set up registries
☛Reserve blocks of hotel rooms for guests
☛Send save-the-date cards with the website address
☛Select the wedding dress and place the order. Purchase accessories including veil, shoes, undergarments and jewellery
☛Search for wedding cake baker and order the cake
☛Finalize floral arrangements and design with florist
☛Search for and order wedding stationery for invitations, plus place card names, menus, announcements and thank you stationery
☛Search for and book the ceremony musician
☛Discuss the rehearsal dinner and decide who will be invited
☛Search for a vendor for hair, make-up and any pre-wedding pampering. Book hair and make-up trial appointment
☛Select the bridesmaid and flower-girl dresses. Choose bridesmaids' accessories
☛Choose groom's attire and confirm purchase or rent
☛Finalise rehearsal dinner venue
☛Book accommodation for the wedding night
☛Plan and book honeymoon to include travel, accommodation and activities
☛Finalize the text for invitations and place the order
☛Assistance with menu development and recommendations on food choice. Finalize details with caterer
☛Purchase wedding bands
☛Design and start creation of favors
☛Discuss and confirm party plans for bachelor and bachelorette parties. Provide guest lists to maid of honor and best man
☛Get papers in order for the international honeymoon (passport, birth certificate, visas, vaccinations etc.)
☛Schedule gown fitting appointments. The last appointment no later than three weeks before the wedding
☛Search for transportation vendor
☛Send out wedding invitations
☛Design and print ceremony programs
☛Decide on a guest book option
☛Purchase gifts for the bridal party and close family
☛Send rehearsal dinner invitations
☛Obtain marriage license
☛Confirm ceremony music selections with musicians
☛Create a list of 'must-play' and 'do not play' songs for the DJ/band
☛Create a wedding day schedule. Share this with the wedding party and vendors
☛Notify maid of honor to attend final gown fitting so they can learn how the bustle will be tied
☛Verify with reception venue that vendors will have access to the site when they need it
☛Confirm delivery locations, times and final arrangements with florist
☛Confirm rehearsal details and wedding day schedule with officiant
☛Go with groom to try on tuxedo/suit in the shop and arrange for additional alterations if needed
☛Confirm location, date and time with photographer and videographer. Create a 'must-take' photo list
☛Collect wedding rings and check inscriptions before leaving the store
☛Create seating chart and give to the caterer and reception venue manager
☛Send transport vendor the schedule, addresses and contact details for the wedding day
Wedding week planner-services
☛Collect gown. Check there are no additional alterations to be made
☛Drop off favors, placecards, guest book and all other reception items at the reception venue
☛Create an emergency kit of aspirin, make-up, hairspray, safety pins etc.
Wedding day planner-services
☛Personal direction for the wedding rehearsal, ceremony and reception
☛Co-ordinate ceremony and reception set up
☛Oversee check-in of rentals
☛Two wedding planners on-site for an unlimited number of hours
